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How to Manage Big Data from a Small Business Perspective

Big data and small businesses just don't mix. It's clear by the terms alone that big data can significantly outweigh the capabilities of small business owners and employees. Having a lot of data is important-- even essential-- to running a business in the most efficient way possible. However, the amount of data can often get overwhelming if you don't know how to handle it. Fortunately, there are some tips and tricks to handling big data in a responsible way to avoid stress and better manage the business as a whole. There are also many resources available for help with managing big data and taking some of the stress off of small business owners.

First, focus on the security of the data you already have. There is no point in managing big data if the information you currently have is at risk of being lost or stolen due to poor security. Always include copies of all of the digital and physical data your business owns and ensure everything is properly protected through passwords, codes, locks and other security measures. Be sure to choose a storage location that fits the needs of your business best in terms of data volume and budget. Have someone from the small business sort through portions of the data or hire someone to do it for you in order to consolidate as much as possible to save money on storage space. You should also ensure that the data storage medium of your choice is a good fit for the type of data generated and accumulated by your business. Research what similar companies are using for storage mediums and try to find something closer to this for a perfect fit.

Next, organize your data as much as possible in terms of frequent use and level of importance to the company. When it comes to big data, there is naturally going to be a lot of excess information that is of little to no importance to your company. Identify which information is used less frequently and store this information on external hard drives and normal servers. Store this information as cheaply as possible and don't worry about ensuring the security of the data as much as the more important data. Be sure all of the information you prioritize as less important is actually something your company will not need in the future. Secure this information to the best of your abilities, but again, don't waste a whole lot of time and money on keeping it safe it truly isn't that important.

Finally, organize a structured and detailed data storage plan and create strict storage policies to keep everything orderly and consistent to make things easier for future data generation. Discuss this plan with your hired management team as well as the employees involved in your business to ensure that everyone understands the formula for proper business data storage. This is so every employee will know what to do with a new customer record or invoice. This discussion can also be used to come up with new and improved methods for storing big data. With this set structure, it is less likely that valuable business data will be lost because of poor storage or poor policy execution. By practicing these organizational methods in your business every day, managing big data will become much easier. This is especially valuable to small businesses because better data management equals a better understanding of the company and increased improvement all around.

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Article Added on Tuesday, August 9, 2011
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