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3 Telltale Signs That Your Company Needs A Project Management Software

Are you unsure if project management software will help your business? The transition to knowledge management tools requires volumes of information to be transferred and your entire staff to be retrained, so it is understandable that many business owners are wary of the change. Below are three common problems that can be solved by project management tools - use it as a checklist to decide if it's time for your organization to take the plunge.

1. Employees Rely on Google Docs and Thumb Drives

How are your employees sharing documents and other media? If your teams are relying on Google Docs or other free platforms for online collaboration, it's time to invest in enterprise software. Free online collaboration tools do not offer the security and permission controls of an internal system, meaning your company's sensitive information could be at risk for falling into the wrong hands. Even worse, if your team is spending time downloading media to drives and physically exchanging them between employees, valuable time is being lost. Drag-and-drop online functionality makes the transfer of media and documents effortless and reduces risk of losing media when drives become lost or damaged in transit.

2. Important Information Is Buried In Emails

How much time do you spend searching through emails every day? If it's more than 10 minutes, you are ready to move up in the business communications world. Many key decisions are made in email messages, and prime development of ideas is exchanged between email threads. If you have a hard time preserving and organizing this information, then specialized software may be a worthwhile investment.

3. Teams Lose Time Searching for Current Document Versions

Document sharing has evolved dramatically over the past five years, and it has become common - if not necessary - for several team members to freely collaborate on documents at once. If project teams are continually challenged over locating the most recent version of a document, then your technology is outdated. Some file sharing tools take several minutes to update new versions, and exchanging document versions over email creates great confusion.

If your business suffers at least two of the problems above, it is probably a good time to start researching project management software. Finding the right technology for your organization will save time and money in the long run, even if the transition is an intimidating one. Put your business to the test and take it to the next level.

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Article Added on Saturday, June 15, 2013
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