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Why Payroll Services For Small Businesses Are Vital

For many small businesses, outsourcing payroll services serves several purposes. The time consuming task of processing weekly or bi-weekly payroll can have an impact on productivity and revenue, especially for a company with a large payroll. Therefore, having a payroll service perform the necessary tasks can save companies both time and money. Another vital purpose for using a payroll services for small businesses is reducing the risks associated with payroll task obligations.

Employees expect to be paid on time, every time. The government expects timely payroll tax payments. Most small business owners would rather be saddled with the tasks of strategic planning and improving their market position. This is understandable; however, payroll is an important administrative task that could negatively impact business strategies if not handled properly. This is when most small business owners consider the advantages to hiring a payroll service.

Purpose #1: Payroll Services Save Time

Payroll services for small businesses can allow companies to meet payroll obligations while focusing on running a success enterprise. A simple telephone call to the payroll service will suffice, providing the number of hours worked, deductions and salary for each employee. With some payroll systems, the employer can submit the same information electronically. The company can notify the payroll service if there is an error. After submitting the payroll information, the only responsibility of the employer is to ensure funds are available to honor each paycheck.

Some payroll processing companies also provide other services to small businesses. Employee retirement plans is a functionality that these companies can handle. Additionally, some companies may also prepare W2 forms and provide management reports.

Purpose #2: Payroll Services Save Money

A small business will pay more to hire full-time payroll staff compared to the nominal fee most payroll services charge. Not only would the small business owner have to pay a salary to full-time staff, but also the cost of providing benefits will increase this expense. In addition to hiring on-site staff, the owner will also have to purchase payroll software. Therefore, outsourcing the payroll function provides the best cost-benefit ratio for a small business.

Generally, the small business could spend half by outsourcing its payroll. Processing payroll is the sole function of the payroll service. The company can provide the same service to multiple companies at the same time without increasing its costs.

Purpose #3: Payroll Services Can Ensure Tax Compliance

The ever-changing payroll tax laws can make it difficult for small businesses to stay abreast. Without adequate knowledge of these laws, a full-time payroll staff can make expensive errors. Since the payroll company is in business to provide this service to its clients, it will work hard to ensure tax laws are followed accurately.

The payroll function is typically a complicated collection of legal obligations on both the state and federal levels. Hiring a payroll service can save small businesses legal fees while ensuring compliance with these obligations. Rather than focus on trying to decipher legal and tax issues, this function is best left with a payroll service that already has the necessary knowledge.

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Article Added on Wednesday, May 11, 2011
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