bharatbhasha.com
Free Articles  >>  Business And Finance >>  Page 704  >> 

How to Write a Request for Proposal RFP









How to Write a Request for Proposal (RFP)

If you're used to writing proposals, you already know how to create a proposal to respond to RFPs.

But when your organization is offering a grant or looking for contractors to provide services or products, you can also use those skills to create a Request for Proposal (RFP) to solicit proposals from others.

The selection process will go much smoother if you provide your potential respondents with a proposed structure and list of information to help them send you detailed, readable proposals.

If you have already responded to an RFP, you know the response process: you read the RFP requirements, and then select templates you want to use in your proposal, assemble them together and fill them in.

To create an RFP, simply assemble a list of proposal topics until you have all the information in the order you would like to receive it from the RFP respondents. One popular technique is to think as the proposal writer and select all of the topics you would include if you were responding to your own RFP. This will help you decide what important topics you want responders to tell you about their products, services and solutions.

You can use the list of chapter titles and some of the information and suggestions on those pages to create an outline for your RFP then fill in the topic pages with the information you are requesting as a series of questions.

Consider carefully all the information you need to receive from respondents so that you can efficiently pick a winner. If the project you are undertaking or the grant you are offering is a reasonably simple one, then you might be able to squeeze all the information you need on a page. But if the project you are considering is complex, you can also use a longer RFP to state the problem you are try to solve, the need you want to fulfill, or the opportunity to take advantage of; as well as the requirements and schedule for the RFP process.

So an RFP might look something like this:

Introduction page, where you introduce the grant or project and organization soliciting proposals, and provide contact information.

Problem Statement, Needs Assessment, or Opportunities page, where you describe the issues to be solved or the opportunity available.

Requirements page, where you list the requirements that must be met by the RFP respondents. These might be product or process specifications, location requirements, budgetary or timing restrictions, experience or certifications required, and so forth.

Suggested Outline for Proposal page, where you list all the topics you want to see in the proposals, along with a little information about the details each page should contain. This way you can just send an outline of topics and questions as a bullet list instead of including all of the actual topics you selected in the process above.

Schedule page, where you list the deadline for submission of proposal along with the method and address for submission, and the date that a winner will be selected along with your methodology for posting results.

The more specific and detailed you can be in your RFP, the more likely you will receive all the information you need to make a good decision. You'll also spend less time on the phone or in email answering questions from respondents about the information you want, or asking the respondents for more detail about the proposals they submitted.

Just like with a proposal, you should proofread the RFP to be sure it sounds and looks businesslike and represents you in a professional manner. After you have included all the information you need to tell the world what you're looking for and why, then package up the RFP pages in a PDF and send it out or attach it to a website for download.

You might also create a Compliance Matrix to make your own list of items that must be addressed in the RFP responses. As you evaluate each response you can check off and rank all the items as you find them in the responses. Creating a ranking system can also help you objectively evaluate complex RFPs.

It is important to note that every individual and company who is writing their proposal responses has to have their own licensed copy of whatever proposal writing product they use. This means you can't send other companies templates that are licensed only for your company to fill in and return back to you as their own submitted proposal. If you are using a kit of proposal writing materials (i.e. a proposal kit) to create your RFP you can suggest to your proposal responders to get their own kit to create their response if they do not already have a proposal writing system in place. This may increase your chances of getting responses back that are more consistent in look, layout and design as well which can make the proposal evaluation process easier.


About Author Ian Lauder :

Ian Lauder has been helping businesses and freelancers write their proposals and contracts since 1997. => For more tips and best practices when writing your business proposals and legal contracts go to <a href="http://www.proposalkit.com" target="_blank">http://www.proposalkit.com</a>


Article Source: https://www.bharatbhasha.com
Article Url: https://www.bharatbhasha.com/finance-and-business.php/434271


Article Added on Sunday, June 16, 2013
LD
Other Articles by Ian Lauder

How to Write a Business Proposal That Wins
You've been given the task and now you're wondering how to write a proposal. What is a proposal, anyway? At its core, there's a need. And there's a solution. That's the basis of a proposal, which can be as short as a one-page letter or over a hundred pages long. As a proposal writer, sometimes you're the party with the need, like when you write a proposal seeking a loan, a grant or some other form of support. At other times, you're the one with the solution, like when you write a proposal...

How to Write a Response to a Private Sector RFP
You've decided to respond to a Request for Proposal (RFP) from a private company. You've got the RFP paperwork in hand, or maybe you read the requirements on the company's website. Now you're wondering how to get started. Writing a response to a private sector RFP is no different than writing any other proposal, except that you've been given a bit of help up front by having your potential client spell out their requirements and invite you to submit a proposal (perhaps with some rules to...

How to Write a Home Care Services Proposal
Do you run a lawn care, landscaping, pest control, pool cleaning or other type of home care company? In these days of expense cutbacks and job layoffs, you may be experiencing diminished demand as more homeowners and small business owners do their own work at their homes and businesses. There are probably a lot of other business types planning to jump into your work category, too, so your competition is likely to be growing. What's your plan for getting new customers and gaining market...

How to Write a Farming or Agricultural Business Proposal
Are you in the business of agriculture, or planning to get into it? If you're running a big, established farm operation, you may be selling crops the traditional way, through brokers and middlemen, and see opportunities to pitch new ideas. Or you may be selling or servicing industrial farming equipment. If you're a small farmer or a specialty operation, or if you're looking to start up such an organization, you'll be searching for new customers, or funding, or both. The best way to begin...

How to Write an Invention or Patent Proposal
Have you or your work team invented a new technology that should be patented by your company? Or do you already have a patent that you want to license to another company? It's vital to document all the aspects for a patent and follow through on all the legal steps to register and license patented technologies. Whether you want to convince your management to apply for a patent or want to persuade a potential client of the benefits of licensing your patent, you will need to write a proposal....

How to Write Your Business Proposal in a Foreign Language
Many markets are global these days, so you may need to translate your business proposal into multiple languages. With the assistance of computerized translation programs or professional translators and the use of proposal writing programs that include multilingual support like proposal kits, translating or creating a business proposal in any language is not as difficult as you might imagine. The basic structure of any business proposal should be the same, no matter which language it is...

How To Write Your Way Into The Job You Want
Here's a great use for a business that one of our acquaintances have recently alerted us to, and that many people may not have thought about. You can use a business proposal in addition to a resume to land a new job. It's tough to break into business these days, even when you've finally received your college diploma. You may have great grades, but you also have great competition, even when you're just trying to land an internship. Hiring managers are looking for the ability to think like a...

How to Write a Book Publishing Proposal
You should write a book. Have you ever been told that? Maybe you're an expert in your field whom others are eager to learn from, or maybe you simply have a great story that you want to share with the world. In either case, you've probably toyed with the idea of writing a book, or maybe you've already written one. But how do you go about getting an agent or a publisher? If you're writing fiction, you need only a query letter and a synopsis. But if you're writing memoir or any sort of...

How to Write a Manufacturing Business Proposal
If you are in charge of or dealing with a factory, then you know how important it is to keep your production schedule filled with projects. That most likely means that you must continually seek new clients for your services. To win a new contract, the odds are that you will need to write a business proposal. If you've never written a proposal before, that may sound like a difficult project. It doesn't need to be intimidating, though, because you already know your business and how to sell it,...

Stay Out of Trouble Copying Proposal Examples Win More By Writing Your Own
I received a packet of information recently in the mail. The introductory letter started off with some text in mismatched font sizes and types and the wrong salutation for my name. As a business owner, I file packets like this in my recycle bin. Why? Because I can tell that this is only a copy that is going out to thousands of other business owners. For one thing, I have multiple business licenses, so I got multiple copies. But even if I hadn't, I could tell that the sender has substituted...

Click here to see More Articles by Ian Lauder
Publishers / Webmasters
Article ID: 434271
DELINK URL from Authors Bio
REMOVE Article
Tell A Friend
Leave A Comment!
Download this article in PDF
Report Article!
Search through all the articles:


201 Users Online!!
Related Articles:
Latest Articles:
 
Business And Finance >> Top 50 Articles on Business And Finance
Category - >
Advertising Advice Affiliate Programs Automobiles
Be Your Own Mentor Careers Communication Consumers
CopyWriting Crime Domain Names DoT com Entrepreneur Corner
Ebooks Ecommerce Education Email
Entertainment Environment Family Finance And Business
Food & Drink Gardening Health & Fitness Hobbies
Home Business Home Improvement Humour House Holds
Internet And Computers Kiddos and Teens Legal Matters Mail Order
Management Marketing Marriage MetaPhysical
Motivational MultiMedia Multi Level Marketing NewsLetters
Pets Psychology Religion Parenting
Politics Sales Science Search Engine Optimization
Site Promotion Sports Technology Travel
Web Development Web Hosting WeightLoss Women's Corner
Writing Miscellaneous Articles Real Estate Arts And Crafts
Aging


Disclaimer: The information presented and opinions expressed in the articles are those of the authors
and do not necessarily represent the views of bharatbhasha.com and/or its owners.


Copyright AwareINDIA. All rights reserved || Privacy Policy || Terms Of Use || Author Guidelines || Free Articles
FAQs Link To Us || Submit An Article || Free Downloads|| Contact Us || Site Map  || Advertise with Us ||
Click here for Special webhosting packages for visitors of this website only!
Vastu Shastra

cPanel Hosting Provided By AwareIndia







Company IDS